Applications will remain open until the 30 April 2026. If you wish to be considered for additional events once your application is completed, please email the events team on events@qprc.nsw.gov.au.

• Online applications are encouraged, where you may need support with an online application or an alternative style of application, please contact the events team.

• Our events are open for all community members, where extra support is needed, please let us know in advance.

For support with your application please contact QPRC Events on events@qprc.nsw.gov.au or 0481 007 012.

To be considered you must meet the following requirements:

• Supply a copy of your ‘Certificate of Currency for public liability and product liability’ for an amount of $20million which covers the date of the event.

• Must have licenses and registrations required for the sale of their goods and display license as required and produce them for inspection by any authority.

• Are required to ensure that their business practices and goods and services comply with all relevant product, safety, business and trade legislation.

• Only goods described and approved on the application form may be sold from the stall. Any misstatement or deliberate concealment of information regarding products for sale can lead to the items being withdrawn from sale and the stallholder stopped from trading.

• Queanbeyan-Palerang Regional Council reserves the right to instruct a stallholder to refrain from selling a product which may be deemed to cause a hazard, be offensive or adversely affect the aims or good reputation of this event, including religious or political material.

• By signing the application form, stallholders agree to indemnify Queanbeyan-Palerang Regional Council in relation to any claims for damages arising from the provision of a site or the sale of any product at that site whether by the stallholder or any person representing them or their product.

• Queanbeyan-Palerang Regional Council accepts no liability for any damages or costs whatsoever arising

Fees and charges are available on our website: www.qprc.nsw.gov.au

Food Vendors 2025/2026 Fees

Please note that you are required to bring your own power/extension cables.

Power 2025/2026 Fees

$20.00 per outlet

You can download a Risk Assessment Form here.

• Each site is a set area, any additional space requirements will need to be negotiated with QPRC event staff and is not guaranteed

• Sites will be allocated to ensure variety and to avoid conflict with similar products on nearby stalls in order not to present an over-supply or duplication of the same products or food items. However, stallholders are not guaranteed that they will be the sole stall supplying any product.

• Stallholders may drop off and pick up their stock ONLY outside the allocated event times.

•  All vehicles must vacate the site by the designated times and are not permitted in the event area. Strictly no vehicle movement on site during event times.

• You are only permitted to bring your vehicle on site or move a vehicle with approval from QPRC event staff.

All participants are expected to represent themselves in a professional, safe and courteous manner and to not engage in behaviour that brings the reputation of the event into disrepute.

• Will adhere to the NSW Food Authorities Guidelines and Regulations found at http://www.foodauthority.nsw.gov.au/retail/markets-and-temporary-events

• Local Groups and Charities need to adhere to http://www.foodauthority.nsw.gov.au/retail/charities-groupsand-volunteers

• Stallholders selling or providing food, need to adhere to the waste management arrangements and are responsible for removing all waste from their site or disposing as directed by event organisers.

• Stallholders must have appropriate hand washing facilities, appropriate food grade sanitiser, Thermometer and temperature control system.

Hand washing facilities

• Must be supplied where food is being prepared or severed.

• Must consist of running water (generally from a water container or jerry can with a tap), and a bucket or other suitable container to catch the waste. 

• Must be provided with a liquid hand soap and paper towel.

Appropriate food grade sanitiser

• Must only use chemical sanitiser labelled 'food grade' or 'food safe'.

• The most common chemical sanitisers are chlorine-based products, such as hypochlorite (also known as bleach), and quaternary ammonium products.

• If bleach is used as a chemical sanitiser only plain unscented bleach should be used. 

• Hand sanitisers, sanitising wipes, spray and wipe type cleaners and hospital-grade disinfectants are not acceptable.

Thermometer

• Must be food grade and accurate to plus or minus 1ºC.

• Must also have a probe so that the internal temperature of food can be measured.

Temperature control

• All potentially hazardous foods must be kept at an appropriate temperature. 

• If using the 2–4-hour rule then appropriate documentation and evidence (e.g. temperature logs) must be provided.

To ensure our events are successful into the future, we all must follow the below guidelines to create a sustainable event:

• Ensuring the venue is left in a clean and tidy condition.

• Providing waste and recycling separation facilities, including organics separation if available.

• Prohibiting the sale and/or distribution of single use plastic (including bioplastic) or polystyrene products that are unable to be appropriately recycled or composted as directed by Council (a complete list of prohibited products can be found in the Sustainable Events Management Guide).

Ensuring that measures to minimise energy and water consumption are actively developed and implemented.   

• I will bring these to the attention of QPRC Event staff.

• More serious complaints and grievances must be submitted in writing stating the nature of the complaint and these will be considered and responded to by QPRC Event staff in the following 14 days.

• In the event of extreme weather conditions this event will be cancelled QPRC will put notification on QPRC website, Facebook and send a text message to the mobile number on this application.

• Should my circumstances change, and I am unable to attend the event, I will contact the event organisers in writing.

• If I cancel less than 7 days prior to event, I understand no refund will be reimbursed.

• Faliure to comply with Council standards and other regulations may result in you being asked not to trade and potentially leave the event.

• Not following QPRC Event staff instruction may result in not being approved to attend future events.

Any monetary takings from your stall will needs to be managed yourself. QPRC will not take any responsibility for loss of takings or financial equipment.